Finance

Create an Invoice

To create an “Invoice”, follow these simple steps: Go to the “Finances” section and then click on “Add Income”. For each income of the type “Invoice”, you can enter the following information: The property, The type, The date, The payer, The amount, The VAT amount, In addition to this information, you can also enter: The tenancy contract, The invoice number, The description or text for the document, The associated documents, Activate the ‘Invoice’ option to produce an accounting invoice. Once the income is created, you will be able to access the generated document via the actions located to the right Read more →

Bill an expense to your tenant

There are three solutions that allow for efficient management of expenses billed to the tenant and the production of receipts for recoverable amounts: recover with the tenant’s service charges reconciliation, include with a rent or bill separately. Recover a charge via the service charges reconciliation If you wish to recover an expense (which is part of the recoverable service charges) with the service charges reconciliation, proceed as follows: Create an expense of type “Recoverable Charge” in the “Finances” section. At the time of the service charges reconciliation, this expense will be requested from the tenant. Add as an additional charge Read more →

Rents, Invoice and Payment Notices

Rent creation For each tenancy agreement, rent payments and payment notices are automatically generated on the first day of the month by default, unless otherwise indicated. You have the option to set the date on which you wish to generate the notice and rent, by adding a delay in days before the rent receipt date. This option can be configured in the tenancy file. Rent periodicity The rent periodicity (by default, the 1st) defines the tenancy period, and this configuration is carried out in the tenancy file. For example, if you choose the 1st of the month, the period on Read more →

Sending the rent receipt to your tenant

Tenants Invited and Connected to Rentila Automatic sending of the rent due notice Tenants who are invited, connected, and have access to Rentila automatically receive an email notification (this option can be enabled/disabled in the tenancy file) as soon as their rent is generated in the “Finances” section. The email contains a direct link to download the document, the rent due notice or the rent receipt. Tenants who are not connected and whom you have not invited do not receive automatic emails from Rentila. Manual sending of the rent receipt or rent due notice Once the payment is marked as Read more →

Download multiple rent receipts

To download multiple rent receipts at the same time, follow these steps: Go to the Finances section, Check the payments in question, Click on the “Export” button at the bottom of the table, then select “Export rent receipts”. Rentila will then create an archived file (in zip format) containing all the requested rent receipts. If you have requested fewer than 10 rent receipts, the download of the .zip file is immediate. If you have requested more than 10 rent receipts, you will receive a download link by email. Please note that this operation may take some time, so please be Read more →