There are three solutions that allow for efficient management of expenses billed to the tenant and the production of receipts for recoverable amounts: recover with the tenant’s service charges reconciliation, include with a rent or bill separately.

Recover a charge via the service charges reconciliation

If you wish to recover an expense (which is part of the recoverable service charges) with the service charges reconciliation, proceed as follows:

1. Create an expense of type “Recoverable Charge” in the “Finances” section.
2. At the time of the service charges reconciliation, this expense will be requested from the tenant.

Add as an additional charge on a rent

If you wish to bill this expense and add it as another charge to be paid with a rent, follow these steps:

1. Go to the “Finances” section.
2. Modify the rent to which you want to add this charge.
3. Add the amount in the line “Other payment”. The amount will be added to the rent due date.

Request a one-time reimbursement and create a revenue in Finances

To create an income in the “Finances” section and produce a payment notice, perform the following actions:

1. Access the “Finances” section.
2. Select “Add a revenue” specifying the details of the income.
3. A payment notice will be generated for this recoverable amount.