You can invite your tenant to join Rentila and give them access to their own data. Once the tenant has signed in, they are linked to you and get their own member area, with sections for the landlord, their tenancies, receipts, documents, maintenance, tasks, messages and applications. The account then belongs to the tenant.
To add a tenant, go to the “Tenants” section and click “New tenant”. Record the tenant type, the name or company, the email address, contact and employment details, guarantors, bank details and documents. Some of it feeds the pre-filled agreements. You can also invite the tenant to their own Rentila account, add guarantors, and edit or delete the record.
In this section, you can manage your tenants. You can create, edit, delete and archive a tenant, and open a tenant’s record to see their details. You can filter the records on several criteria, such as the landlord or the property, and export what the table shows using the “Export” action at the bottom of the table.
Rentila handles flat-shares through units: create one unit per flat or per room, then assign tenants to them. A joint tenancy puts several tenants on a single agreement, with one rent and one shared rent receipt. Individual agreements give each tenant their own unit, their own rent, their own due notices and their own receipts.
To record a tenant leaving, open the tenancy in the “Tenancies” section and click “End tenancy”. Fill in the departure date, the deposit to return, the final receipt and the new address, then save. The tenancy is deactivated, rents stop being generated and the end date is moved to the departure date.
