To create an invoice, go to the “Finance” section and click “Add revenue”. For each invoice, you can enter the property, the type, the date, the payer, the amount and the VAT amount, plus the tenancy agreement, the number, a description and the associated documents, and enable the “Invoice” option to produce an accounting invoice.
There are three ways to handle an expense you want to bill to your tenant and to produce a receipt for the recoverable amount: recover it through the service charge reconciliation, add it to a rent as another charge, or bill it separately as a one-off income in the “Finance” section, which generates a payment notice.
For every tenancy agreement, rents and rent due notices are generated automatically, by default on the first day of the month. This article covers the generation, receipt and payment dates, the five payment statuses, invoice numbering with date tags, part-month rents, alternative receipt addresses, extra charges, recording payments and sending the documents.
Tenants you have invited and who are connected to Rentila are emailed automatically as soon as their rent is generated, with a direct link to the rent due notice or the rent receipt. You can also send a receipt by hand once the payment is marked as Paid, or when recording a payment. Tenants not connected receive nothing.
To download several rent receipts at once, go to the “Finance” section, tick the payments concerned, then click the “Export” button at the bottom of the table and select “Export the selected receipts”. Rentila builds a .zip archive with every receipt you asked for, sent straight away or by email link above ten receipts.
