Create a document
To add a document, follow these simple steps: go to the “My documents” section, then click “New document”.
For each document, you can enter the following information:
- The type,
- The property and the building,
- The tenancy agreement,
- The description,
- The date,
- Sharing the document with your tenants.
The accepted file formats are Word, Excel, PDF, OpenOffice and images (GIF, JPG, PNG).
Information
You have two ways to digitise your documents:
- Photograph them, taking care to frame them properly and to get a good enough image quality. There are scanning apps for smartphones that help with this.
- Use a scanner. A resolution of 150 to 200 dpi is usually enough, and it keeps the files small.
Sharing documents
You can share documents with your tenants.
When you share a document, you can choose to share it with:
- All tenants;
- All tenants linked to a property (you have to select the property);
- All tenants linked to a tenancy agreement (you have to choose the tenancy);
- Specific tenants.
Careful!
Keep an eye on the sharing settings so that you do not share confidential documents with a wide audience.
