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  1. Table of contents
  2. Co-ownership managing agent: provisions for charges
  3. Co-ownership managing agent: statement of accounts
  4. Record a balance once the managing agent’s accounts are approved
Finance
27/08/2026

Co-ownership service charges

Co-ownership managing agent: provisions for charges

The managing agent (syndic) of a co-owned building sends you the quarterly provisions of the forecast budget each quarter, also known as provisions for charges. Once a year, these charges are reconciled against the actual budget.

You can record them in the “Finance” section by creating an expense of the “Syndic : Provisions pour charge” type (provisions for co-ownership charges). You can also attach a scanned document when creating it.

Co-ownership managing agent: statement of accounts

Once a year, the managing agent sends you a statement of accounts. This statement must show the annual amount of the deductible charges, the non-deductible charges and the recoverable (tenancy) charges.

You can record this information in the “Finance” section by creating expenses of the “Syndic : Arrêté des comptes : Charges déductibles” (statement of accounts: deductible charges), “Syndic : Arrêté des comptes : Charges non déductibles” (non-deductible charges) and “Syndic : Arrêté des comptes : Charges récupérables” (recoverable charges) types. You can also attach the scanned document when creating the expense.

The expense of the “Syndic : Arrêté des comptes : Charges récupérables” type is used for your tenant’s service charge reconciliation.

Record a balance once the managing agent’s accounts are approved

  • Positive balance refunded by the agent (you paid too much in provisions): If the agent refunds the balance, create an income of the “Syndic : Remboursement de charges” type (refund of service charges).
  • Positive balance kept by the agent: If the agent keeps the surplus, do not record the balance in the software.
  • Negative balance the agent asks you to pay: If you did not pay enough in provisions and the agent asks for an additional payment, create an expense of the “Syndic : Provisions pour charge” type.
  • Negative balance the agent does not ask you to pay: If the agent does not ask for the balance to be paid, do not enter it in the software.

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