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  1. Table of contents
  2. Security deposit expenses
  3. Recurring expenses
  4. Edit a recurring payment
Finance
27/08/2026

Add an expense

To add an expense, follow these simple steps: go to the “Finance” section, then click “New transaction”, “Add expense”.

For each expense, you can enter the following information:

  • The property,
  • The type,
  • The date,
  • The payer,
  • The amount.

In addition to this information, you can also enter:

  • The tenancy agreement,
  • The recurrence (once, or a recurring expense),
  • The VAT amount,
  • The recoverable amount (for recoverable expenses),
  • The description,
  • The associated documents (invoice, quote).

Expenses fall into a few main types:

  • Co-ownership management (syndic),
  • Recoverable tenancy charges,
  • Deductible charges,
  • Loans and mortgages,
  • Tenant balance refunds,
  • Security deposit refunds,
  • Other expenses.

Security deposit expenses

Once the tenancy has ended and the security deposit has been returned, you can record an expense of the “Remboursement : Dépôt de garantie” type (security deposit refund). A corresponding document will be created for this line, reflecting the details of the refund.

For income and expenses of the “Security deposit” type, you can tick the “Amount for information only” box. If you tick this option, the amount will not be included in the calculations and the balance of the “Finance” section.

Recurring expenses

You can create a recurring payment from the “Finance” section by selecting “Add expense”. Choose the payment type, the recurrence frequency and the start and end dates, then click “Save”.

Creating a recurring expense has several advantages, including:

  • Automated management: It automates the tracking of regular expenses, such as monthly or annual bills, so you do not have to enter the same information manually each time.
  • Time saving: By setting up a recurring expense, you save time by not entering the same payment details over and over.

Edit a recurring payment

To make changes to a recurring payment, whether the amount or the details, go to the last generated payment and make the necessary changes, then click “Save”. The changes will apply to all future payments.

Note that payments already generated must be edited manually, one by one.

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