Useful letter and document templates for tenancy management
Please note!
Our letter templates are available for direct download from the list below, as Word files (doc) and are updated on a regular basis.
The documents in this section are provided in good faith. The documents you have downloaded are not to be considered or relied upon as legal advice. Nor does it cover every situation. If you are in doubt about your legal rights or obligations, you should seek advice from the Citizens Advice Bureau or an independent solicitor. The information on this website may become out of date. We have made every effort to ensure it is correct at the time of publication. The council accepts no liability for any errors or omissions, or for any loss you suffer because you relied upon the information the council has provided.
Also regularly check https://www.gov.uk/browse/housing-local-services/owning-renting-property.
Finally please note that the documents are meant for use in England. You should double check they are useable in other parts of the United Kingdom.
Tenancy agreement and Inventory templates
- Assured shorthold tenancy AST
- Commercial letting business lease
- Commercial sublease agreement
- Company let
- Lodger agreement
- Non assured tenancy agreement
- Occupier basic agreement
- Room rental agreement
- Inventory
For Landlords
- Acknowledge tenant is moving out
- Deed of surrender of lease
- Form 3 - Notice seeking possession - Assured Tenancy under Section 8
- Form 4 - Rent increase under Section 13
- Form 6A - Notice to quit letter under Section 21 - after 1 October 2015 for AST
- GDPR notice
- Guarantor application form
- Inspection letter - gas - letter 1
- Inspection letter - gas - letter 2 - no access
- Inspection letter - gas - letter 3 - reminder
- Inspection letter - gas - letter 4 - final reminder
- Inspection letter - routine
- Landlord address notification letter - Section 48
- Rent arrears - letter 1
- Rent arrears - letter 2
- Rent arrears - letter 3 - NRP
- Rent arrears - letter 4 - after NRP
- Rent arrears - letter 5 - arrangement after NRP
- Rent arrears - letter 6 - final offer before court application
- Rubbish and overgrown garden
- Tenant reference request
For Tenants
- Council inspection request
- Disputed deductions from deposit
- Leaving notice
- Letter before action - failure to protect deposit
- Letter to request gas safety record
- Request for deposit back
- Request for deposit back - letter before action
- Request for repairs
- Request for repairs - action with Council
- Request for repairs - intention to carry out works
- Request for repairs - intention to deduct repair cost A
- Request for repairs - intention to deduct repair cost B
- Request for tenancy deposit protection AST







